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Filing Applications in ORS FAQs

  1. How are firm, Associated Person and principal applications for registration filed?
  2. How do I assign an NFA ID?
  3. How do I file an application for registration as a Floor Broker or Floor Trader?
  4. Can I authorize someone else to file my application for registration as a Floor Broker or Floor Trader for me?
  5. If I am an individual applying for registration as an Associated Person or as a principal, can I file my own application?
  6. Can my firm allow me to fill out my application?
  7. If I am an AP applicant or an individual who is a principal, do I need to verify the accuracy of the information contained in the application that the firm files for me?
  8. Why do I have to file a verification? Isn't my firm's submission of the application sufficient?
  9. If the information in the application is not accurate, can I correct it and then file the verification?
  10. If I am an AP applicant or an individual who is a principal of a firm, can I authorize someone else to file the verification on my behalf?
  11. Are there different versions of the applications in ORS?
  12. If I am already registered or a principal, do I ever have to file a complete application and verification in ORS instead of a "short" form?
  13. I'm filing an application for an AP, Floor Broker or Trader, branch office manager, or principal. Besides the information requested in the Online Registration System, are there any additional filing requirements I need to be aware of?
  14. What if my fingerprint card is illegible?
  15. Are there additional documents I must file if I answered "yes" to any of the disciplinary history questions?
  16. Must the application fees be paid before NFA approves my application?
  17. How long after my application is filed do I have to submit the rest of the required information?
  18. How do I know what requirements are outstanding?
  19. How do I close an open process?
  20. How do I retrieve a hard copy filing of an application?
  21. Do sole proprietors need to complete both the firm and individual applications?

1. How are firm, Associated Person and principal applications for registration filed?

Firms must electronically file their applications (Form 7-R) and the applications for their Associated Persons and principals (Form 8-R) using ORS. NFA no longer accepts any hard copy applications except applications for Broker-Dealers that are eligible for notice registration as an FCM or IB (Notice Form 7-R); and for FCMs and IBs that are eligible for notice registration as Broker-Dealers (Notice Form BD-N).  

The firm authorizes an individual to file applications on the firm's behalf when the firm's Security Manager establishes the person as a "file" security level user.  

The ORS tutorials contain detailed instructions on how to complete the application, update and withdrawal paths for most situations.

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How are firm, Associated Person and principal applications for registration filed?

2. How do I assign an NFA ID?

Before assigning an NFA ID, be sure to conduct a thorough search by name and social security number to guarantee that the individual does not already have an NFA ID. If an NFA ID does not exist, you will need to assign one to the individual, which requires that you know the individual's Social Security Number. If the individual does not have a Social Security Number, please contact NFA's Information Center and someone will assign an NFA ID for you. To assign an NFA ID, click on the Assign An NFA ID link from the Individual section of the Apply For Registration Menu. 

NFA's Information Center is available Monday through Friday from 8:00 a.m. to 5:00 p.m. CST. Call (312) 781-1410 or toll-free at (800) 621-3570.

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How do I assign an NFA ID?

3. How do I file an application for registration as a Floor Broker or Floor Trader?

Individuals who wish to apply for registration as a Floor Broker or Floor Trader must electronically file their applications (Form 8-R) using ORS. A non-natural person floor trader must electronically file its application (Form 7-R) and the applications for its principals (Form 8-R) using ORS and file the applications for its order enterers (floor trader order enterer Form 8-R) in hardcopy.

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How do I file an application for registration as a Floor Broker or Floor Trader?

4. Can I authorize someone else to file my application for registration as a Floor Broker or Floor Trader for me?

No. Applicants for registration as Floor Brokers or individual Floor Traders must file their own applications.

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Can I authorize someone else to file my application for registration as a Floor Broker or Floor Trader for me?

5. If I am an individual applying for registration as an Associated Person or as a principal, can I file my own application?

No. Your sponsor must file your application for registration as an AP or as a principal.

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If I am an individual applying for registration as an Associated Person or as a principal, can I file my own application?

6. Can my firm allow me to fill out my application?

Yes. After the firm starts an application for you in ORS, a temporary User ID and password will be displayed online for the firm to give to you. You may use this to access your application and fill it out, but you will not be able to file it. After you have completed your application you may inform your sponsor that you are finished by clicking on the "I am finished. Send my application to my sponsor" button, which is located on the Confirmation screen.

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Can my firm allow me to fill out my application?

7. If I am an AP applicant or an individual who is a principal, do I need to verify the accuracy of the information contained in the application that the firm files for me?

Yes. After your sponsor files the application, you will need to electronically file a verification of the information contained in the application. Your sponsor will provide you with the temporary User ID and password that you will need to access your application in ORS. If your firm already gave you a Temporary User ID and password to fill out the application, you will use them again to access the application, review the information and, if everything is correct, file the verification.

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If I am an AP applicant or an individual who is a principal, do I need to verify the accuracy of the information contained in the application that the firm files for me?

8. Why do I have to file a verification? Isn't my firm's submission of the application sufficient?

No. By verifying the application, you certify that the information is correct.

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Why do I have to file a verification? Isn't my firm's submission of the application sufficient?

9. If the information in the application is not accurate, can I correct it and then file the verification?

No. You must tell your sponsor what information is not accurate and your sponsor must correct it by filing an update. After the sponsor has corrected any inaccuracies someone at the firm will notify you that you can access the application again and file the verification.

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If the information in the application is not accurate, can I correct it and then file the verification?

10. If I am an AP applicant or an individual who is a principal of a firm, can I authorize someone else to file the verification on my behalf?

No. You must file the verification. Even if someone else files the verification for you using your User ID and password, you are responsible for any inaccurate information. As a result, you may be disqualified from becoming registered because the application contains false information or omits information.

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If I am an AP applicant or an individual who is a principal of a firm, can I authorize someone else to file the verification on my behalf?

11. Are there different versions of the applications in ORS?

Yes. If the applicant or individual principal is already pending, temporarily licensed, registered or approved, there are "short" application paths that will only request any additional information needed to file the new application. The most common of these "short path" applications are registered Associated Persons applying as a principal or to be dually registered with another sponsor and principals applying to become an AP. Individuals filing "short path" applications do not need to submit fingerprint cards, pay fees or file a verification.

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Are there different versions of the applications in ORS?

12. If I am already registered or a principal, do I ever have to file a complete application and verification in ORS instead of a "short" form?

Yes. The only time that this will happen is the first application you file in ORS. For example, if you have been registered continuously as a AP with your current firm since before May 2002 (when NFA adopted the electronic requiring requirements) and are now adding  a principal status with that firm, you will need to file a complete application.

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If I am already registered or a principal, do I ever have to file a complete application and verification in ORS instead of a "short" form?

13. I'm filing an application for an AP, Floor Broker or Trader, branch office manager, or principal. Besides the information requested in the Online Registration System, are there any additional filing requirements I need to be aware of?

Applicants for registration as an AP or designation as a Branch Office Manager or Principal must file a verification of the information contained in the application and submit a fingerprint card. It may also be necessary for NFA to receive evidence from FINRA that the applicant has passed a proficiency examination. FB and FT applicants must file a fingerprint card. AP, FB and FT applicants, Branch Office Managers and principals who are already pending, temporarily licensed, registered or approved are not required to file the fingerprint card if NFA has fingerprint card results on file within the last ninety days.

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I'm filing an application for an AP, Floor Broker or Trader, branch office manager, or principal. Besides the information requested in the Online Registration System, are there any additional filing requirements I need to be aware of?

14. What if my fingerprint card is illegible?

Fingerprint cards are sent to the Federal Bureau of Investigation (FBI) to determine if the applicant has a criminal record. To match a fingerprint card with an individual FBI file the FBI must be able to analyze the print pattern of all 10 fingers. If the pattern of any one finger is not legible and the match cannot be made, the FBI will return the fingerprint card to NFA and NFA will have to delay processing until a new fingerprint card is obtained. For this reason it is very important that you have your fingerprints taken by a person properly trained in rolling fingerprints.  

NFA has issued a Registration Advisory that provides guidance concerning fingerprinting to assist those who submit applications via the Online Registration System.  

Applicants are encouraged to submit more than one set of fingerprints with their application to avoid delays in obtaining additional sets if necessary for processing.

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What if my fingerprint card is illegible?

15. Are there additional documents I must file if I answered "yes" to any of the disciplinary history questions?

Yes. Applicants must supply complete explanations and certified copies of the actual official papers relating to "yes" answers, since registration cannot be granted unless the nature of the potential disqualification is fully understood and is supported by the appropriate documents.   

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Are there additional documents I must file if I answered "yes" to any of the disciplinary history questions?

16. Must the application fees be paid before NFA approves my application?

Yes. However, AP, FB and FT applicants and principals who are already pending, temporarily licensed, registered or approved are not required to pay a fee.

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Must the application fees be paid before NFA approves my application?

17. How long after my application is filed do I have to submit the rest of the required information?

Once the firm files an electronic Form 7-R for itself or an electronic Form 8-R for an AP or principal, the applicant will have 90 days to clear up any deficiencies in the application. If the deficiencies are not cleared up within 90 days, the application will be withdrawn and a new application will need to be filed. Applications for registration as an FB and FT will be withdrawn if any deficiencies are not cleared up within 180 days. AP Temporary Licenses will be withdrawn if the verification, fingerprint cards, evidence of test passage and the fee are not received by NFA within 20 days.

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How long after my application is filed do I have to submit the rest of the required information?

18. How do I know what requirements are outstanding?

Outstanding requirements are a list of additional filings and additional requirements that are still needed before registration and/or membership can be granted. A firm, floor broker, or floor trader may view them on the Outstanding Requirements screen. To access this screen click on the Outstanding Requirements link from the Internal Processing section of the View Registration Information menu. An AP or principal applicant should ask the sponsor for the information.

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How do I know what requirements are outstanding?

19. How do I close an open process?

A firm, Floor Broker or Floor Trader closes an open process by filing the form connected with that process.  When you begin a Form 8-R, Form 8-T, Form 7-R or Form 7-W, you begin a "process" in ORS. While you are entering information into these forms, they are considered "open processes." When you file the forms, they are "complete processes." You can see all of the application and termination processes that you have started but not filed on the Processes Not Complete screen in ORS. To close an open process, click on the link under the PROCESS column heading.

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How do I close an open process?

20. How do I retrieve a hard copy filing of an application?

Electronic copies (PDFs) of applications can be retrieved by clicking on the Filing History link from the Hardcopies section of the View Registration Information menu in ORS. If you are an AP or principal, ask your sponsor to get it for you.

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How do I retrieve a hard copy filing of an application?

21. Do sole proprietors need to complete both the firm and individual applications?

Yes. A sole proprietor, i.e., an individual who intends to act as an FCM, SD, MSP, RFED, IB, CPO, CTA or FTF, is considered to be a firm, not an individual. Therefore, a sole proprietor applicant must file the electronic Form 7-R for the sole proprietorship and the electronic Form 8-R to list the sole proprietor as a principal or to become an AP of the firm. The sole proprietor must also file the electronic verification of the Form 8-R.

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Do sole proprietors need to complete both the firm and individual applications?
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