Home > Registration > Security Manager Duties (FCM, SD, MSP, RFED, CPO, CTA, IB, FTF)

Security Manager Duties (FCM, SD, MSP, RFED, CPO, CTA, IB, FTF)

To use most of NFA's electronic filing systems, firms, including Sole Proprietors will need to establish a security account with NFA and designate a Security Manager. The Security Manager will have complete authority and responsibility to establish and maintain security accounts for other users at the firm. To establish a user security account, the Security Manager will enter the name and some identifying information about the user, e.g., social security number and date of birth, and assign the appropriate security level for the user.

  • Security levels for ORS users:

    • View only — This user can look at information in ORS; or

    • Update — This user can file updates to existing registration information and file firm withdrawal requests and individual withdrawal notices. They can also enter information into applications, but not file them; or

    • File — This user can file applications; or

    • Security Manager — This user can create, modify and delete other security managers and users.

  • Security levels for EasyFile system users:

    • Enter — This user can enter the financial information into the system, but not submit the statement. This feature was designed to allow for one individual to enter the data without submitting it in order that appropriate supervisory personnel could then review the data and submit the statement.

    • Enter and Submit — This user can enter the financial information into the system and submit the statement.

      • 1-FR-IB filers — The individual submitting the statement must comply with CFTC regulation 1.10(d)(4). Therefore, "Enter and Submit" security level should be assigned to one of the following:

        • The sole proprietor of the firm;

        • The firm's general partner if the firm is a partnership;

        • The firm's chief executive officer (CEO) or chief financial officer (CFO) if the firm is a corporation or similar type of organization

        • The firm's chief executive officer (CEO) or chief financial officer (CFO), the manager, the managing member or a vested member with management authority if the firm is a limited liability company, limited liability partnership or similar type of organization. Therefore, the person with Enter and Submit access would also meet the definition of a principal.

      • Forex filers — The individual submitting the forex weekly reports must be a supervisory employee who is, or is under the ultimate supervision of, a listed principal who is also an NFA Associate. Section 13 also requires that the person filing the report have the authority to bind the firm. This is not restricted to APs or principals. Therefore, the security level should not be restricted.

      • Pool filers — The individual should be someone who is "duly authorized to bind the pool operator." This is not restricted to APs or principals. Therefore, neither security level should be restricted.

      • CTA filers — The individual should be someone who is "duly authorized to bind the firm." This is not restricted to APs or principals. Therefore, neither security level should be restricted.

      • SD/MSP filers — The individual must be a supervisory employee who is under the ultimate supervision of a listed principal. This is not restricted to principals. Therefore, neither security level should be restricted.

  • Security level for Disclosure Document system users:

    • File — This user can file a disclosure document. The firm's Security Manager can assign access to anyone to submit and review information. Persons with EasyFile access do not automatically have access to the Disclosure Document system.

Each higher level includes the ability to perform all the tasks associated with the lower security levels. For example, Update users can also look at information in ORS like a View user.

ORS will assign a User Name and temporary password for each user the Security Manager establishes, and the first time the user logs in, the user will be prompted to change his/her password. 

The Security Manager will administer all of the user accounts for the firm. For example, if the user forgets his/her password, the Security Manager can reset it or if a user leaves the firm, the Security Manager must delete the user's account.

If a Security Manager is locked out of ORS or has forgotten his or her password the Security Manager may reset their own password by clicking here to use the  Security Manager Password Reset Process.   

Depending on the size of the firm NFA recommends that every firm designate two people as Security Managers. If the firm has only one Security Manager, and that person is unavailable or has left the firm a listed principal of the firm must fax a signed letter to NFA at 312-559-3537 naming the new Security Manager. NFA will contact the new Security Manager to assist him/her through the process of accessing ORS.

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