NFA examinations are conducted in four phases:
Planning: NFA will contact the Member firm and announce an upcoming examination. Following the initial contact, a formal announcement, known as a First Day Letter, will also be sent.
Fieldwork: During this phase, you can expect NFA to:
- Interview key personnel;
- Review reports and documentation;
- Assess firms' compliance with NFA rules and CFTC regulations; and
- Conduct an exit interview.
Reporting: Following fieldwork, NFA will
- Hold an Examination Closing Meeting to discuss findings; and
- Issue a written examination report.
To keep abreast of significant developments, areas of concern or changes taking place at SD Member firms, NFA monitors firms on an ongoing basis. This is an essential function of NFA's regulatory program given its risk-based approach to conducting examinations.
Monitoring activities occur through a combination of attending periodic meetings with Chief Compliance Officers, reviewing reports submitted by SDs, and assessing specific developments and market events.
- NFA conducts periodic meetings and phone interviews with SD Member firms.
- The frequency of any subsequent meetings is driven by an assessment of the information obtained through NFA's monitoring activities.